Club Update - August 2018

Welcome to the August Update

Top stories in this month's update;
  • Important information updates for your Club!
  • London Clubs represented at the inaugural European Championships!
  • Club Matters - New Website
  • Masters Development Day
  • Annual Council Meeting 2018
  • The Talent Equation - podcasts by coaches, for coaches
  • Swim Teacher training for students aged 14-15
  • Swim England Performance Centres
  • Swim England National Awards
Recent information was sent out by Swim England to all swimming clubs. We have included all this information below. London Region asks that all clubs - 
  1. review their constitutions when the new guidance is released
  2. ensure that they clear any changes at either an annual general meeting or an extraordinary general meeting
  3. ensure that they seek Jean Cook's approval of the changes -
We’ve updated our employment and consultancy contract templates for clubs
You may be aware that we updated the template contracts and guidance note in July 2014. Since this time there have been developments in the law relating to individuals employment status. 
Our template agreements, and guidance note, have been reviewed and updated with the assistance of the law firm Browne Jacobson. As well as a template contract of employment and contract for services there is now a template casual worker contract. To access these documents please email
New GDPR guideline documents being created
In previous communications we have signposted you to the Sport and Recreation Alliance website for GDPR template resources. We note that these documents are drafted to cover all types of sports organisations. We are now working in conjunction with a swimming club and specialist GDPR advisers to produce some guidance documents tailored for use in our organisation. We anticipate these helpful guides being ready at the end of the summer.
Club governance documents being created
Unincorporated model constitution and guidance note for clubs are in the process of being updated and will be available on the website next month.
If you have any questions please contact our membership team on 01509 640727 or email them here
European Swimming Championships - GLASGOW 2018
Best of luck to London swimmers:
Anna Hopkin (Ealing SC) - Great Britain
Loulou Vos (Hillingdon SC) - Netherlands
Katy Avrimova (Ealing SC) - Turkey
Matt Zammit (Ealing SC) - Malta

Also, congratulations to Dave Heathcock (Ealing SC) who will be part of the Turkish coaching team at the games.
All of the above will compete at the European Swimming Championships which are this year being held in Glasgow and will form part of the the inaugural European Championships - a multi-sport event for European nations.

Full details can be found HERE.
London Sport Strategy

The Mayor wants London to be the most socially integrated and active city in the world. 

He has set out his policies and commitments for sport and would like your support to help develop and deliver it.  

London Swimming will be responding to the consultation but this does not stop county associations or clubs responding in their own name.

The consultation is open until 12 October 2018.
Full details can be found

SE Approved courses in London
You can find details of Level 1, Level 2 and CPD courses being delivered across the region HERE
Have you ever wondered how you could become a better coach? In his latest Talent Equation podcast, our head of coaching Stuart Armstrong explores how you can help young people unleash their potential. 
NEW! Online Disability Coaching Courses

UK Coaching have just launched two brand new online disability coaching courses;
Click on the above links for more information about these courses.
Online Swim Teacher training for Students.
The IOS have recently released an online workshop for students aged 14 to 15 to allow them gain an insight and information on teaching swimming, prior to being able to take their Assistant Swim Teacher qualification when they turn 16.
Full details can be found HERE
The DBS Update Service is a Government register where, for an annual fee of £13 (or free to volunteers), you can keep your DBS check up to date online. The main benefits of the update service are:
- It saves you time and money
- You can take the check from role to role
- You may onle ever need one check
CLICK HERE for more information
London Swimming Annual Conference and Council Meeting 
 The 2018 ASA London Region Annual Conference and Council Meeting will be held on Saturday 8 September 2018 at The Abbey Centre, 34 Great Smith Street, SW1P 3BU.
 The event will include the presentation of the London Swimming Awards 2018.
 See details for the meeting HERE and details of the awards HERE. Please note that the deadline for nominations is Friday 13th July 2018.
MASTERS Development Day
London Swimming will host a development day for Masters Swimming on Sunday 19th August 2018 at Charlton Lido.
All details can be found HERE
Club Matters have recently updated their website.
Club Matters is Sport England's one stop shop for sports clubs, providing free, convenient and practical resources for developing and running a sustainable club.
The new website can be found HERE


London Swimming has a Coaches Forum, this forum is Coach led allowing coaches from London clubs to work together to help improve swimming within the London region.

For further details and a list of the Coaches Forum members see HERE
Safeguarding & Protecting Children courses in London....

Details of courses being run by organisations such as local authorities and London Sport can be found HERE

More information about the role of Club Welfare Officer and training can be found HERE

Funding - London Sport's funding search tool can help sports organisations and individuals living and operating in the capital to access what funding grants and bursaries there are available - if your club is looking for funding then it is definitely worth a look HERE

London Sport also currently have free workforce development workshops. See HERE for full details.

Safeguarding & Time to Listen Courses Coming Up
The Region is currently booking further Safeguarding courses for 2018. See course details HERE
Please note that candidates between the ages of 16 and 18 can attend these courses but will need a chaperone who is not doing the course to accompany them.

The Region's criteria for support for these courses has also changed. See details HERE

Places on these courses are limited so please book early to avoid disappointment.

Please see HERE for changes to the Time to Listen Course requirements.
For all SwimMark queries Clubs should contact Esther Hill, Swim England Club Development Officer. CLICK HERE

Swim England
Performance Centres

Five national swimming Performance Centres have been created across the country to support talented young swimmers.

Swim England is working in partnership with swimming clubs and universities to give swimmers the opportunity to stay in the sport, achieve academic excellence and perform to the highest standards.

The five Swim England Performance Centres are:

  • Guildford City Swimming Club / University of Surrey
  • Leeds Swimming Club / University of Leeds / Leeds Beckett University
  • City of Manchester Aquatics Swim Team (COMAST) / Manchester Metropolitan University / Manchester City Council
  • Nova Centurion Swimming Club, Nottingham / Nottingham University
  • Wycombe District Swimming Club / Buckinghamshire New University

See HERE for further details.

2018 Swim England Handbook
The Swim England Handbook is our official guide to contacts, procedures and information about Swim England.
Due to our new incorporated status, some information contained within the handbook will be revised as our transition progresses.
You can download the Handbook by clicking here. It is in PDF format.
Nominations for the Swim England National Awards 2018 are now open.

They recognise all those involved in our sports, including volunteers, athletes and coaches. There is also a Club of the Year and Club Network of the Year awards.

This year’s event will take place on 10th November at The Great Hall at the University of Birmingham.
Please see HERE for further details.
The new Swim England Qualifications website has now gone live! This replaces the ASA awarding Body website.
The link to the new site can be found HERE.
For more information on each of the disciplines, as well as resources for volunteers and coaches, click on the below headings to visit Swim England's online Hubs....
Should you have any feedback, or your club needs any support or help then please just get in touch. Contact details for the team are below;

Suzanne Philpot - Regional Executive Officer  (
Strategic Planning & Implementation)

Esther Hill - Swim England Club Development Officer  (
Club Development including Swim Mark Accreditation)

Dean Walker - Swim England Club Development Officer (Open Water Development / Water Polo Development)

Kelly Stannard - Administration and Member Services Officer  (
General Office Enquiries/Communication/ Finance)

James Warrener -Regional Development Officer (
To support the growth, development and implementation of the Region’s programmes and services - All Disciplines).

Damien Bryan - Regional Administration Officer (
Administration support for the growth, development and implementation of the Region’s programmes and services - All Disciplines).
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Our mailing address is:
London Swimming
PO Box 334